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Quick Test Logins
Dashboard
👋
Welcome to Bookchor BMS
Go to Users to manage your team.
Company Settings
Used in quotations, invoices and all documents
🏢 Company Information
🧾 Tax Information
🏦 Bank Details
🖼 Company Logo
Upload PNG with transparent background for best results
✍ Digital Signature
PNG with transparent/white background. Sign on white paper, photograph, upload.
📋 Default Terms & Conditions
Currency Exchange Rates
Used for converting foreign currency stock feeds to INR. Rates are applied on display — no re-upload needed.
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Currency Buffers
Add a safety margin per currency to protect against rate fluctuations. Applied on feed upload and when re-pricing.
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Minimum Margin Controls
Set minimum profit margin % required per client type.
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Book Research
Search by title+author or ISBN — find stock, pricing, retail links
Book Title *
Author (optional)
RFQs
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RFQ #ClientTitle / Reference ItemsValueStatusRequired ByCreated
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Clients
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CodeClientTypeLocation PhoneOutstandingLast Order
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EmployeeContactDepartmentReports ToRoleLast LoginStatus

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Click row to view profile
Visual Tree
Reporting List
Role and Permission Matrix
What each role can see and do in the system.
Period:
Exp No.EmployeeDateTypeTitleAmountBillsBalanceStatus
Exp No.DateTypeTitleAmountBillsBalanceStatusNotes
CodeSupplier NameTypeCityBrands/PublishersCatalogue ItemsContactStatus

Publisher Groups & Imprints

Industry hierarchy — groups, imprints, supplier coverage and discount %

This matrix shows which suppliers carry which publisher or brand, and what discount they offer.
Event Detail
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Re-price Catalogue

Apply current exchange rates + buffers to existing foreign-currency rows
ⓘ Only rows with preserved original_price can be re-priced. Rows uploaded before the currency-system fix (21 Apr 2026) are skipped — re-upload those feeds to enable re-pricing.
Currency (optional)
Supplier (optional)

Price Comparison

All sources with pricing

Find Supplier

Search by book title, author, publisher or ISBN — find the best supplier

Title / Author / ISBN
Publisher / Imprint
Results

Search for a book, publisher or ISBN above

Type a title, author, publisher name or scan an ISBN
Title / Author / Publisher
ISBN
Supplier
Language
Binding
MRP Range (Rs.)
–
Sort by
Per page

Search for books above

Search by title, author, ISBN or publisher
TitleAuthorISBNPublisherMRP ConditionIn StockReservedCost PriceLocationReorder
Upload Stock File
Upload your warehouse Excel or a supplier stock feed. Supports files with 100,000+ rows.
📂
Click to choose file or drag and drop
Excel (.xlsx / .xls) or CSV — any column format, any size
No file selected
DateTypeSupplier / SourceFileSize Total RowsNew TitlesUpdatedUnmatchedTimeStatus
Date and TimeActionUserSupplierFileSizeRows ProcessedResultStatus
All Open Advances Flag = open more than 7 days
Exp No.EmployeeAdvance AmtBills ApprovedBalanceDays OpenStatus
Leads
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CodeNameCompanyType SourceStatusValueFollow-upAssigned
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Order #ClientRFQValueStatusCourierDispatchedCreated
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Invoice #ClientDateDue DateAmountOutstandingStatusActions
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Quotation #ClientRFQAmountStatusValid UntilCreated
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Sales by Month
Top Clients
Supplier Performance
Margin Analysis
Outstanding
RFQ #Client / CityTitle / RefItems ValueRFQ StatusQuotationOrderRequired By
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Click any row to open RFQ detail
Select an RFQ to manage dispatch
PO NumberSupplierRFQ BooksQty ValueStatusExp. DeliveryCreated
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Select a PO to view
Select a GRN to verify
Select a dispatch to view
TitleAuthorISBNPublisherMRPNotesUploaded ByDate
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Date Client Invoice # Amount Mode Reference Status
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to
GRN # PO # Supplier Status Received / Ordered Challan Received Actions
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Dispatch # Direction Counterparty Status Courier / AWB Qty Amount Shipping ₹ Invoice # Date Quick action
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When Category Event Summary User IP
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CodeName & TagsType / Board LocationPrimary ContactPriority StatusAssigned To

Filters

Sample Preview (top 20)
Recent Generations
Goods Receipt Note
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Dispatch
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📥 Record Inbound Delivery
Log courier/packing/insurance costs for this supplier delivery
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Send Payment Reminder

Preview message, open WhatsApp, then confirm sent

Bulk Import Institutions

Upload an Excel or CSV file with multiple institutions at once
No file selected

New Institution

Master record for schools, colleges, libraries, govt and corporates

New Supplier

Fill in all supplier details
Basic Info
Financial & Terms
Contact Person

Add Publisher / Brand

Link a publisher or brand to this supplier with discount details
Example: IBD Delhi distributes HarperCollins India at 40% standard discount, 42% on hardbacks, 38% on paperbacks with minimum 5 copies per title.
Discount Structure
Format: Language:percentage. e.g. English:80,Hindi:20. Leave blank to inherit supplier default.
Quick:

Upload Stock Feed

Excel, CSV or PDF catalogue
📂
Click to choose file
Excel (.xlsx/.xls/.xlsb), CSV, TSV, ODS
No file selected

Upload PDF to Catalogue

Add Contact

Add another contact person for this supplier

Record Payable

Amount we owe this supplier

Bulk Supplier Upload

Upload multiple suppliers via Excel
How to use:
1. Download the template below
2. Fill in your supplier data (one row per supplier-brand combination)
3. Upload the filled file here
4. System creates suppliers, contacts, and publisher brands automatically
Download Template Excel Fill this and upload back
📂
Click to choose filled Excel file
Only .xlsx files (use the template above)
No file selected

Set Sales Targets

Monthly targets for your team

New Expense

Submit for manager approval
Click to upload receipt
No file selected

Submit Bill Against Advance

Receipt upload is mandatory
Each bill must have a receipt upload. The total of all approved bills will be used to calculate your settlement balance.
Click to upload bill or receipt (PDF or image)
No file selected

Settle Advance

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Review Expense

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New User

Add a new team member
Personal Information
Direct manager
Login and Access
At least 6 characters

Reset Password

--
At least 6 characters

New Client

Basic Info
Contact
Address
Tax & Pricing
Additional

Log Interaction

PDF, images, documents, spreadsheets, videos

Add Contact

Add Address

Upload Document

New Lead

Create Purchase Orders

Books are grouped by supplier. Review quantities and set expected delivery dates.
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Create Goods Receipt Note

Supplier Challan / Invoice Number
Challan Date
Notes
After creating the GRN, you will enter the actual quantities received for each book.

Upload Tally Invoice

Invoice Number
Invoice File (PDF)
Invoice is stored against this dispatch for reference. Accounting remains in Tally.

Create Supplier Return

Supplier *
Reason
Notes

New RFQ

Add Book

Paste Book List

Paste text from WhatsApp, email, or any format
AI parse handles any format • Simple parse splits line by line

Upload Book List (Excel)

System auto-detects columns: Title, Author, ISBN, Publisher, Edition, Quantity. Any format works.

Generate Quotation

Unavailable Books

Edit RFQ

Catalogue Match

Select the correct book or mark for manual sourcing
Searching for:

ISBN Price Research

Look up pricing across retail sites

Add Book Manually

Send Supplier Enquiry

Select items and supplier to send enquiry
Select Items to Enquire

💬 WhatsApp Quotation

✏ You can edit the text above before sending
💬 Open WhatsApp

Edit Book Details

Update ISBN, publisher, binding and other details
💡 After saving, click 🔍 Find Suppliers on this item to auto-populate price from catalogue using the new ISBN.

✏ Update Order

🧾 Upload Invoice

Upload invoice from Tally

💰 Record Payment

✏ Enter Sourcing Details

Create Dispatch ✕
Dispatch Date
Delivery Address
Notes
Books to Dispatch
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Set quantity to 0 to exclude an item from this dispatch.
Mark Client Confirmed ✕
How did client confirm? *
Notes (optional)
✅ This will mark the quotation as accepted and set the RFQ to confirmed status. Team will be notified.
RFQs Waiting for This Book ✕
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